Assistant Terminal Manager (Offshore)

Job Description

General Responsibilities

1. *Support to Terminal Manager*

– Assist the Terminal Manager in day-to-day operations, ensuring the smooth functioning of slop processing activities.

– Serve as the primary liaison between the Terminal Manager and staff for operational updates and documentation requirements.

2. *Filing and Document Management*

– Maintain and organize all operational, regulatory, and compliance documents related to slop processing.

– Develop and manage a systematic filing system (digital and physical) for permits, manifests, safety reports, and inspection records.

– Track and ensure timely renewal of certifications and licenses.

3. *Operational Oversight*

– Monitor daily slop processing operations to ensure they meet company standards and comply with environmental and safety regulations.

– Coordinate with various departments (e.g., logistics, compliance, and maintenance) to address operational issues.

– Walk the offshore site to inspect equipment, facilities, and processes, ensuring adherence to standard operating procedures (SOPs).

4. *Safety and Compliance*

– Ensure adherence to all health, safety, and environmental (HSE) policies and procedures.

– Conduct regular safety audits and report findings to the Terminal Manager.

– Assist in emergency response planning and drills.

5. *Reporting and Analysis*

– Compile and analyze operational data to generate performance reports.

– Provide updates and recommendations to the Terminal Manager for operational improvements.

6. *Team Collaboration and Supervision*

– Assist in scheduling and coordinating team activities to optimize productivity.

– Provide guidance and training to team members on documentation, safety protocols, and operational procedures.

7. *Communication and Coordination*

– Act as a point of contact for external stakeholders, including clients, contractors, and regulatory agencies, regarding documentation and compliance matters.

– Coordinate with logistics teams for the movement and processing of slop materials.

*Key Requirements*

– Strong organizational skills for effective document management.

– Ability to work both in office settings and offshore environments, with physical stamina for site inspections.

– Familiarity with regulatory requirements related to slop processing and offshore terminal operations.

– Proficiency in office software and document management systems.

– Strong communication and interpersonal skills to work with diverse teams and external stakeholders.

– Prior experience in terminal operations, logistics, or similar industries is a plus but not required.